Program Support Coordinator - upWords Program - West and Community Locations - Per Diem

 
Position: Program Support Coordinator - upWords Program - West and Community Locations - Per Diem

Job ID: 143923

Location: US-TX-Houston

Department: RES UPWORDS PROGRAM FN-PR-AMB

Talent Area: Administrative Support

Full/Part Time: Per Diem

Regular/Temporary: Regular

Shift: 8a - 5p

About Texas Children's Hospital

Texas Children’s Hospital West Campus is Houston’s first community hospital designed, built and equipped exclusively for children in one of the city’s most rapidly growing communities in the area from Sugar Land to Bryan-College Station, Texas. Located at I-10 and Barker Cypress, our 515,007-square-foot hospital houses the only 24/7 pediatric emergency room in the Greater West Houston area, four operating rooms, 16-bed pediatric intensive care unit, 46 acute care beds, advanced imaging services including MRI and CT scans, a neurophysiology sleep lab, a pathology lab and a full-scale pharmacy.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for a Program Support Coordinator – someone who works well in a fast-paced setting. In this position, you’ll independently perform routine administrative support and coordinate projects including specialized planning, organizing, scheduling and tracking duties related to departmental needs. You will also help analyze and track results of efforts. You will also be responsible to establishes close working relationships with stakeholders, key colleagues and vendors who provide services and information. Lastly, you will maintain an understanding of department operational priorities.

 

Think you’ve got what it takes?

 



Responsibilities :

 

  • Prepares necessary information in support of annual planning for upcoming meetings/events
  • Request materials/documentation for projects, including but not limited to appeals, mailings, announcements, emails, and other required forms
  • Coordinate input from manager and other internal/external to create a detailed project plan for each effort
  • Take and prepare minutes from meetings
  • After training, show proficiency using department software
  • Captures information pertinent to projects
  • Format/Print pre-built reports as requested
  • May arrange for translators/interpreters for patient and/or provider interactions for department events
  • May submit receipts for deposits and petty cash reimbursements requests to manager for approval as needed
  • Responsible for meeting logistics including but not limited to conference room scheduling and set up, checking out AV’s prior to course start, setting up break area, setting up registration area etc.


Qualifications:

  • Associate degree in health related or business administration
  • Two years of administrative and/or program support experience (A Bachelor’s degree may substitute for the two years of required experience
  • Bachelor’s Degree is preferred
  • Three years of project management experience is preferred
  • Knowledge of routine office procedures, services provided by this department and secretarial duties, scheduling and equipment inventory
  • Good communication skills with both professional and nonprofessional people


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