Sr Administrative Assistant -Medical Center (8a-5p)

 
Position: Sr Administrative Assistant -Medical Center (8a-5p)

Job ID: 144227

Location: US-TX-Houston

Department: Adminstration

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: Days

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, a second community hospital opening in 2017. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture atinfinitepassion.org.

Summary:

We are searching for a Senior Administrative Assistant - someone who works well in a fast-paced hospital setting. In this position, you’ll initiate and coordinate a variety of duties as they relate to the successful operations of executive team. You’ll provide administrative and secretarial support to an Executive (Assistant Vice President or above). Additionally, you’ll manage and maintain the daily operations of the office and perform diversified administrative and secretarial functions.

 

Think you’ve got what it takes?



Responsibilities :

  • Composes correspondence, memos, and reports, according to guidelines and in a timely manner
  • Types, formats, creates, and proofreads a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Hospital standards
  • Assembles documents and presentations as needed, for external meetings
  • Prepares mail for review. Retrieves documents, mail and is diligent in making prompt distribution of messages and signatures back through departmental channels
  • Maintains files according to guidelines and maintains the security of confidential information including hospital financials, salary, staff and legal information
  • Maintains daily action files as directed
  • Prepares monthly procurement card statement, reviews statements from direct reports for accuracy, receipts, and proper documentation for monies spent
  • Coordinates schedules and projects
    Manages the Executives calendar
  • Responds to calls and visits from parents, patients, visitors, Hospital employees, and determines the urgency of the situation, suggests appropriate referrals, or informs the Executive
  • Interfaces with all employees in a professional, courteous manner to assure that the Vice President’s requests are met amicably and a congenial work atmosphere is maintained
  • Maintains excellent relationships with departments throughout the hospital, assuring a good working atmosphere
  • Executes "other duties" as directed by the Vice President: special projects, seminars, catering needs, meeting locations to be reserved, etc.ve when the situation warrants his/her attention
  • Arranges travel for the Executive
  • Handles incoming/outgoing mail


Qualifications:

  • High School Diploma or GED
  • Five (5) years of secretarial experience
  • Medical and college background preferred
  • Knowledge of executive administrative functions in a hospital setting


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