Administrative Assistant

 
Position: Administrative Assistant

Job ID: 146752

Location: US-TX-Houston

Department: WOMEN'S SERVICES ADMINISTRATIO

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8a - 5p

About Texas Children's Hospital

Texas Children’s Pavilion for Women is a comprehensive obstetrics/gynecology facility and one of a select few hospitals nationwide that provides women, mothers and babies with a full continuum of high-quality, expert health care. Offering a full spectrum of maternal and fetal medicine services, including an array of fetal diagnostic procedures and highly specialized fetal surgeries, the Pavilion for Women is connected to Texas Children’s Hospital via a two-story circular sky bridge to enhance patient care by providing physicians, staff and patient families with rapid access to other pediatric subspecialists. Three private OB/GYN practices, The Family Fertility Center, The Menopause Center and The Women’s Place – Center for Reproductive Psychiatry are all housed here. Additionally, we also recently opened a community-based OB/GYN practice in Pearland.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for an Administrative Assistant - someone who works well in a fast-paced hospital setting. In this position, you will initiate and coordinate a variety of duties as they relate to the successful operations of various departments within the hospital system. You will function as administrative liaison for a Director and provide support to other leadership and staff within a Department. You will be responsible to manage and maintain the daily operations of the office, ensuring that department deadlines are met in a timely and professional manner. Lastly, you will perform diversified administrative and secretarial functions.

Think you’ve got what it takes?

 



Responsibilities :

  • Schedules and maintains calendar, ensuring that it is current and accurate as directed by supervisor

 

 

  • Coordinates events, and conferences including preparation of itineraries and travel accommodations as directed by supervisor

 

 

  • Prepares and/or assists with the preparation of computer-generated slides and/or hand-outs for the department and assists with the preparation of various publications according to graphics standards

 

 

  • Coordinates Director's appointments and meetings and keeps Director informed of schedule changes prior to meeting or appointment

 

 

  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed

 

 

  • Ensures inventories of major supplies are never depleted in area

 

 

  • Prepares and submits vendor contract renewals or new contract initiations for the department

 

 

  • Creates annual Purchase Orders requests to use for vendor payments

 

 

  • Ensures that requests are handled in a swift manner to avoid interruption of services (such as patient flow, and departmental and external communication)

 

 

  • Opens and reviews Director's, Managers and department’s incoming mail daily

 

 

  • Maintains departmental Organizational Charts, Departmental Forms, Department Intranet Website and/or Policy and Procedures

 

 

  • Serves as timekeeper for the department

 

 



Qualifications:

  • High School Diploma or GED

 

 

  • Three years of administrative support experience

 

 

  • Knowledge of general administrative functions and department operations

 

 

  • Type a minimum of 60 words per minute; transcribe

 

 

  • Ability to operate basic office equipment

 

 

  • Conduct himself/herself in a professional manner

 

 



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