Administrative Assistant

 
Position: Administrative Assistant

Job ID: 146979

Location: US-TX-The Woodlands

Department: WOO NURSING OPS LEADERSHIP

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8a - 5p

About Texas Children's Hospital

      Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston, opened its doors in April 2017. Located in one of the fastest growing areas in north Houston, the hospital, which has a staff of over 600, has already provided thousands of patients with specialty care closer to home. The outpatient building, which opened in October 2016, includes 72 exam rooms and clinics for major pediatric specialties including cancer, cardiology, allergy/immunology/rheumatology and diabetes/endocrinology. The hospital’s inpatient building features the area’s only dedicated pediatric emergency center with 25 patient rooms, 32 acute care beds, four operating rooms, 12 radiology suites and 28 critical care rooms.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for an Administrative Assistant - someone who works well in a fast-paced hospital setting. In this position, you will initiate and coordinate a variety of duties as they relate to the successful operations of various departments within the hospital system. You will function as administrative liaison for a Director and provide support to other leadership and staff within a Department. You will be responsible to manage and maintain the daily operations of the office, ensuring that department deadlines are met in a timely and professional manner. Lastly, you will perform diversified administrative and secretarial functions.

Think you’ve got what it takes?

 



Responsibilities :

  • Schedules and maintains calendar, ensuring that it is current and accurate as directed by supervisor

 

 

  • Coordinates events, and conferences including preparation of itineraries and travel accommodations as directed by supervisor

 

 

  • Prepares and/or assists with the preparation of computer-generated slides and/or hand-outs for the department and assists with the preparation of various publications according to graphics standards

 

 

  • Coordinates Director's appointments and meetings and keeps Director informed of schedule changes prior to meeting or appointment

 

 

  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed

 

 

  • Ensures inventories of major supplies are never depleted in area

 

 

  • Prepares and submits vendor contract renewals or new contract initiations for the department

 

 

  • Creates annual Purchase Orders requests to use for vendor payments

 

 

  • Ensures that requests are handled in a swift manner to avoid interruption of services (such as patient flow, and departmental and external communication)

 

 

  • Opens and reviews Director's, Managers and department’s incoming mail daily

 

 

  • Maintains departmental Organizational Charts, Departmental Forms, Department Intranet Website and/or Policy and Procedures

 

 

  • Serves as timekeeper for the department

 

 



Qualifications:

    • High School Diploma or GED

     

     

    • Three years of administrative support experience

     

     

    • Knowledge of general administrative functions and department operations

     

     

    • Type a minimum of 60 words per minute; transcribe

     

     

    • Ability to operate basic office equipment

     

     

    • Conduct himself/herself in a professional manner

     

 

 



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