Coord Inventory Control

 
Position: Coord Inventory Control

Job ID: 148014

Location: US-TX-Houston

Department: Cardiology - ECG

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Texas Children’s Hospital Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, a second community hospital opened in 2017. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for a Coordinator Inventory Control – someone who works well in a fast-paced setting. In this position, you’ll be responsible for maintaining the perpetual, accurate status of the PeopleSoft inventory system, to be responsible for the integrity of the hospital supply inventory valued over 250,000, to reconcile all inventory discrepancies, to charge appropriate departments for issued goods, and to maintain an accurate and organized filing system of inventory transactions.

 

Think you’ve got what it takes?



Responsibilities :

Job Duties & Responsibilities

 

  • Verifies stock issued to requisitioning departments
  • Verifies department requisitions for accuracy and order filling adjustments on a daily basis
  • Makes necessary changes/adjustments to department custom requisitions using PeopleSoft inventory system
  • Monitors PeopleSoft “on line requisition” process for system reliability and accuracy
  • Reviews inventory to determine appropriateness of inventory levels, item attributes (i.e. re- order points / re-order quantities)
  • Reviews inventory levels and activities and makes appropriate changes to re-order points and re-order quantities in order to maintain a high service level and minimize stock outs
  • Maintains a high inventory turnover (turns/year) to maximize financial asset investment
  • Reviews the ABC Inventory Analysis report once per quarter
  • Reviews inventory for product with limited shelf life and ensures proper rotation or return to result in minimal loss to inventory value as a result of expiration
  • Places daily orders for supplies
  • Runs the People-Soft inventory replenishment process on a daily basis and reviews for accuracy
  • Uses the People-Soft computer system to order supplies from appropriate source to maintain internal inventory
  • Reviews open orders and expedites based on need and urgency as documented by stock outs
  • Performs cycle counts and reconciles any discrepancies of inventory balances and patient charges
  • Maintains a cycle counts process schedule
  • Maintains and retains the adjustment journal report this report must be reviewed for accuracy
  • Reconciles inventory balances on a daily basis, as documented by no more than three complaints per appraisal period
  • Reconciles shortages from par level inventories, researching on-hand discrepancies, collecting documentation, and making the appropriate adjustments to reconcile on-hand levels
  • Expedites ordering and/or delivery of product to compensate for stock out situation
  • Reviews necessary PeopleSoft reports (i.e. negative QOH, reserved quantity error, etc.) in order to maintain an accurate inventory
  • Reconciles department charges with the daily schedule. Notifies physicians of overdue charge tickets to ensure timely billing
  • Receives returned merchandise from departments
  • Reviews credits on stock returned by the departments, which should be completed, on a daily basis, with no more than three complaints per appraisal period
  • Reports the return of damaged goods to the appropriate source of product (i.e. vendor)
  • Maintains proper filing of department credits and disposition of vendor returns
  • Maintains the accuracy of the inventory receiving process
  • Verifies the accuracy of the receiving process including reviewing the packing list and put-away document
  • Reviews reports and appropriate People-Soft panels (i.e. load-staged errors) to analyze and make necessary modifications to receipt process errors
  • Expedites loan and borrow transactions
  • Ensures product is returned to lending institution or department, including obtaining adequate product
  • Retrieves product from borrowing institution
  • Creates appropriate system transactions for loan/borrow transactions to ensure integrity inventory value
  • Files requisitions/pick tickets on a daily basis, as documented by no more than three valid complaints per appraisal period
  • Maintains files on all returned merchandise (Return Merchandise Authorization RMA), for both stock and non-stock as documented by the files
  • Maintains an accurate and current filing system for Product Maintenance forms
  • Maintains requisitions / custom requisitions for ordering departments, adding and updating the requisitions as needed
  • Maintains files for adjustment journals and reconciliations
  • Maintains files for product recalls, these files should be completed and readily accessible for FDA review.
  • Maintains inventory receipt files
  • Maintains an accurate file of donated product
  • Maintains accurate BIN location labels. Verifies their proper distribution
  • Facilitates meetings or informal training sessions for inventory activity, as needed
  • Answers questions regarding stock on an as needed basis as documented by no more than three complaints
  • Coordinates meetings to disperse information regarding inventory activity with users when appropriate
  • Provides training to users of the PeopleSoft inventory control system or proper processes to complete inventory transactions
  • Performs other job-related duties within the time frame, as assigned
  • Performs additional tasks as required


Qualifications:

Skills & Requirements

 

  • S. Diploma or equivalent is required
  • 3 years of experience in inventory/materials management is required
  • Medical inventory/materials management experience is preferred
  • Knowledge of medical inventory and basic inventory principles to include knowledge of logical inventory control techniques
  • Ability to analyze inventory data for the identification and recommendation of individual stock levels, display a high level of attention to detail, read transportation documents, operate computers, operate and maintain an accurate inventory with the use of computer software programs, basic understanding of accounting principles
  • Be well organized, communicate effectively and must be able to communicate clearly and legibly in writing


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