Department Secretary - Bio-Medical Engineering (8a-5p)

 
Position: Department Secretary - Bio-Medical Engineering (8a-5p)

Job ID: 143000

Location: US-TX-Houston

Department: Bio-Medical Engineering

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8a - 5p

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, a second community hospital opening in 2017. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for a Department Secretary – someone who works well in a fast-paced setting. In this position, you’ll provide secretarial support for the Biomedical Engineering Department.

 

Think you’ve got what it takes?



Responsibilities :

  • Provides call center phone coverage for service call dispatching per service call process
  • Answers all incoming calls within two rings in a professional manner
  • Takes adequate information for documenting all Service calls and promptly communicates it to proper person, notifying Manager of delays or problems
  • Processes daily T&A and Payroll in conjunction with the other Secretary
  • Updates department personnel T&A records and overtime log bi-monthly
  • Reviews technician hours from T&A report for use in department billing once a month
  • Maintains training records and training database.
  • Updated fall back procedures documentation yearly
  • Complete manual portions of Period End Processing and Billing per departmental processes
  • Creates agendas and takes minutes for monthly secretary and department meeting
  • Takes requests, prepares, and hands out AV equipment. Follows up on non-returned equipment per process
  • Provides secretarial, Time & Attendance, computer skills and other cross-training to the other secretary as needed under the supervision of the Director


Qualifications:

  • High school diploma
  • Professional office and secretarial training is preferred
  • Minimum of 1 year of office/secretarial experience is required
  • Ability to utilize personal computers, word processing and spreadsheet applications, and database software
  • Knowledge of basic secretarial functions, time and attendance reports, filing, and computer word-processing, database and spreadsheet software


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