Administrative Assistant

 
Position: Administrative Assistant

Job ID: 149871

Location: US-TX-Houston

Department: Facilities Planning/Developmnt

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, a second community hospital opening in 2017. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 13,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.  

Summary:

We are searching for an Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will initiate and coordinate a variety of duties as they relate to the successful operations of various departments within the hospital.  Experience working in a design firm, architectural firm or construction firm is a must!

 

Think you’ve got what it takes?



Responsibilities :

  • Acts as administrative liaison to the team
  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed
  • Accurately prepares appropriate requisitions and obtains signatures and approvals for the purchase requests, contract renewals, purchase orders, or any internal/external services
  • Opens and reviews incoming mail as requested
  • Maintains departmental organizational charts, departmental forms, department intranet
  • Website, and/or policy and procedures
  • Serves as timekeeper for the department
  • Maintains and exhibits in-depth knowledge of all areas of office techniques, principles and applications, and assists others with procedural and application questions

 



Qualifications:

  • High school diploma or GED
  • Bachelor’s degree preferred
  • 3 years of administrative support experience
  • Knowledge of general administrative functions and department operations
  • Experience working in a Design, Architectural or Construction firm is preferred
  • Ability to utilize a personal computer using word processing and spreadsheet applications; type a minimum of 60 words per minute; transcribe; operate basic office equipment; conduct herself/himself in a professional, courteous manner on an on-going daily basis; prioritize; remain flexible; attention to detail; demonstrate initiative; demonstrate good memory retention; adapt to changing situations; and demonstrate excellent writing, communications, and organizational skills
  • Coordinate multiple projects simultaneously, communicate effectively both written and oral, strong interpersonal skills, work independently, show self-initiative, have close attention to detail, and demonstrate excellent customer service skills


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