Senior Administrative Assistant

 
Position: Senior Administrative Assistant

Job ID: 150866

Location: US-TX-Houston

Department: Adminstration

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 14,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Summary:

We are searching for a Senior Administrative Assistant–someone who works well in a fast-paced setting. In this position, you’ll provide administrative and secretarial support.  You must have strong calendaring skills and be highly detail oriented to be successful in this role.

 

Think you’ve got what it takes?



Responsibilities :

  • Compose correspondence, memos, and reports according to guidelines
  • Type, format, create, and proofread a variety of materials including presentations, reports, agendas, and contracts
  • Assemble documents and presentations as needed for external meetings
  • Prepare mail for review in addition to retrieving documents and mail
  • Maintain files according to guidelines and maintain confidentiality
  • Prepare monthly procurement card statements and review them for accuracy
  • Manage the calendar for various executives and the Director
  • Coordinate with administrative staff and personnel to arrange meetings
  • Take detailed telephone messages and refer the caller to the appropriate party
  • Maintain excellent working relationships throughout the hospital
  • Respond to calls and visits from senior management, medical staff, and the public and determine the urgency of the situation
  • Handle lodging for team members with detailed records
  • Contact agencies who handle the individual booking for events, conventions, et cetera


Qualifications:

  • High school diploma or equivalent required
  • 5 years’ secretarial experience
  • Strong PowerPoint and MS Excel skill preferred
  • Experience supporting and executive is preferred


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