Administrative Assistant (Physician Support)

Position: Administrative Assistant (Physician Support)

Job ID: 151385

Location: US-TX-Houston

Department: Lab - Office Staff

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 14,000+ dedicated team members, visit for career opportunities. You can also learn more about our amazing culture at     Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.


We are looking for an Administrative Assistant – someone who works well in a fast-paced setting. In this position, you will initiate and coordinate a variety of duties as they relate to the successful operations of various departments within our healthcare organization. You’ll function as administrative liaison and provide support to other leadership and staff. You’ll also manage and maintain the daily operations of the office, ensuring that department deadlines are met in a timely and professional manner. You’ll also perform diversified administrative and secretarial functions. This position is located in a lab.


Think you’ve got what it takes?

Responsibilities :

  • Acts as administrative liaison to the director or other leaders
  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed
  • Accurately prepares appropriate requisitions and obtains signatures and approvals for the purchase requests, contract renewals, purchase orders or any internal/external services.
  • Opens and reviews incoming mail as requested
  • Maintains departmental organizational charts, departmental forms department intranet website and, or policy and procedures
  • Serves as timekeeper for the department
  • Takes an active role in coordinating all department training, education meetings, and in-services with the support of the management team
  • Plans and organizes luncheons and special events
  • Obtains signatures for employee documents, access forms, key requests, and check requests as needed


  • High school diploma or equivalent required
  • Bachelor’s degree preferred
  • 3 years’ of administrative support required

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