Administrative Assistant

Position: Administrative Assistant

Job ID: 152403

Location: US-TX-Houston

Department: Otolaryngology Administration

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 14,000+ dedicated team members, visit for career opportunities. You can also learn more about our amazing culture at   Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.


We are searching for an Administrative Assistant - someone who works well in a fast-paced setting. In this position, you will initiate and coordinate a variety of duties as they relate to the successful operations of various departments within the hospital system. You will be responsible for managing and maintaining the daily operations of the office and ensuring that department deadlines are met in a timely and professional manner. Lastly, you will perform diversified administrative and secretarial functions. 

Think you’ve got what it takes?

Responsibilities :

  • Schedules and maintains calendar, ensuring that it is current and accurate as directed by supervisor
  • Coordinates events and conferences, including preparation of itineraries and travel accommodations as directed by supervisor
  • Prepares and/or assists with the preparation of computer-generated slides and/or hand-outs for the department and assists with the preparation of various publications according to graphics standards
  • Coordinates Director's appointments and meetings and keeps Director informed of schedule changes prior to meeting or appointment
  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed
  • Ensures inventories of major supplies are never depleted in area
  • Prepares and submits vendor contract renewals or new contract initiations for the department
  • Creates annual purchase order requests to use for vendor payments
  • Ensures that requests are handled in a swift manner to avoid interruption of services (such as patient flow and departmental/external communication)
  • Opens and reviews Director's, Manager’s and department’s incoming mail daily
  • Maintains departmental organizational charts, departmental forms, department intranet website and/or policy and procedures
  • Serves as timekeeper for the department



  • High School Diploma or GED
  • Three years of administrative support experience
  • Knowledge of general administrative functions and department operations
  • Type a minimum of 60 words per minute; transcribe
  • Ability to operate basic office equipment
  • Ability to act in a professional manner

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