Vendor Master Compliance Coord

 
Position: Vendor Master Compliance Coord

Job ID: 154540

Location: US-TX-Houston

Department: FIN SVCS - BUSINESS EXPENSE

Talent Area: Finance

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Texas Children’s Hospital Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 14,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.   Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Summary:

We are searching for a Vendor Master Compliance Coordinator -- someone who works well in a fast-paced setting. In this position, you will be responsible for accurate and timely administration of all vendor master systems, including but not limited to ERP, SharePoint, shared inboxes and OnBase. This position is also responsible for preventative controls as part of a customary Accounts Payable review of vendor master data and compliance with regulatory guidelines. In addition, this position will assist in the ongoing implementation of business process improvements while administering established compulsory, best practice, and organizational vendor controls. Continued optimization and analysis of various data is of key importance to ensure protection of information, timely vendor payments, and effective use of technology enablers such as electronic funds transfers (EFT).

 

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Responsibilities :

Job Duties & Responsibilities

  • Ensures vendor data integrity and acts as the key liaison between the business data owner, Sourcing, Compliance, Internal Audit, Supply Chain, Process Owners, and Accounts Payable
  • Partners with other Accounts Payable (AP) staff for timely vendor approvals, first-line problem resolution, ensuring adequate coverage is in place during scheduled/unscheduled absences, and completing visibility into status of open tasks
  • Categorizes payees as U.S. or non-U.S. for appropriate IRS documentation, reporting, and taxable withholding
  • Assists AP Leadership in researching solutions for remediation items as identified by management, internal controls, and internal/external auditors
  • Prepares and distributes a defined percentage of vendor Electronic Funds Transfer (EFT) enrollment letters each month to ensure movement toward electronic payment solutions
  • Generates monthly vendor inactivity reports, distributes and liaises with appropriate parties to gather feedback on unused vendors, and inactivate in accordance with defined desk procedures
  • Manages entryways for vendor modifications via setup queues and outlook inbox
  • Meets satisfactory customer service levels as defined by the department. Responds to all customer requests within 24 hours of the initial call


Qualifications:

Skills & Requirements

  • High school diploma or GED required
  • Bachelor’s degree in Business, Accounting, or Finance preferred
  • 7 years accounts payable, payroll, finance, and/or vendor reporting experience required


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