Administrative Assistant - Care Management - The Health Plan

Position: Administrative Assistant - Care Management - The Health Plan

Job ID: 156251

Location: US-TX-Bellaire

Department: Administration-TC Health Plan

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8a - 5p Monday - Friday

About Texas Children's Hospital

Founded in 1996, Texas Children’s Health Plan is the nation's first health maintenance organization (HMO) created just for children. We provide STAR/Medicaid and Children's Health Insurance Program (CHIP) to pregnant women, teens, children and adults in Houston and surrounding areas. Currently, the Health Plan has more than 375,000 members who receive care from our network of more than 1,100 primary care physicians, 3,200 specialists, and 70 hospitals. Texas Children's Health Plan is also the largest combined STAR/CHIP Managed Care Organization in the Harris County service area.   To join our community of 14,000+ dedicated team members, visit for career opportunities. You can also learn more about our amazing culture at   Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.  


We are searching for an Administrative Assistant — someone who works well in a fast-paced setting. In this position, you’ll perform routine secretarial and administrative support as well as participate in specialized planning, organizing, and scheduling. You will also support the leadership team and serve as the liaison for departmental administrative operations.


Think you’ve got what it takes?

Responsibilities :

Job Duties & Responsibilities 


  • Maintain office supply inventory at appropriate levels and track the expenses against the budget
  • Assist the administrative staff to support satellite locations in Tyler and Beaumont
  • Prepare meeting agends, documents, and packets in a timely manner
  • Process, sort, and distribute mail
  • Maintain current departmental job descriptions, departmental rosters, phone trees, and security access files
  • Coordinate resources and technology required for meetings and events
  • Create and document a filing system methodology
  • Manage the calendar and schedule for the director and minimize scheduling conflicts
  • Prepare travel arrangements as needed
  • Prepare expense reports for the director as needed
  • Monitor state responses and reports to ensure timely submission for department
  • Prepare and submit all related reports
  • Maintain contracts and ensure our guidelines for contract management are met


Skills & Requirements


  • High school diploma or GED required
  • 5 years’ experience in administrative support

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